Office Specialist

Job Title - Office Specialist

Job Type - Full Time

Work Setting - In Person

 

Job Summary

The Office Specialist provides essential administrative and operational support to ensure the efficient daily operations of the electrical company. This role requires strong organizational, communication, and multitasking skills to manage office functions, coordinate schedules, process documentation, and support project and service teams. Responsibilities include handling customer and vendor communications, preparing and maintaining job records, assisting with billing and invoicing, tracking work orders and permits, and supporting compliance with company policies and safety regulations. The Office Specialist serves as a key point of contact between field personnel, management, customers, and suppliers, maintaining a professional and responsive office environment.
 

• Provide administrative support to management, project teams, and field staff

• Answer phones, respond to emails, and coordinate service calls and schedules

• Prepare and maintain job files, work orders, and project documentation

• Assist with invoicing, billing, payroll support, and job cost tracking

• Coordinate with vendors and suppliers regarding materials and deliveries

• Track permits, inspections, and compliance documentation

• Maintain accurate records and support daily office operations

• High school diploma or equivalent required

• Previous experience in an office, administrative, or clerical role, preferably in the electrical or construction industry

• Working knowledge of electrical or construction terminology preferred

• Proficiency in Microsoft Office (Word, Excel, Outlook) and office management software

• Strong organizational skills with attention to detail and accuracy

• Effective written and verbal communication skills

• Ability to manage multiple priorities in a fast-paced, project-driven environment

• Professional demeanor with the ability to communicate effectively with field personnel, customers, vendors, and inspectors

• Ability to maintain confidentiality and handle sensitive information